Office Manager

Company Summary:

3esi-Enersight is a rapidly growing international software company providing software and professional services to the Upstream Oil and Gas Industry. Due to our growth we are seeking an Office Manager who is responsible for facilities and office management, payroll and benefits management, and corporate governance. This is a multi-dimensional role ideal for an individual who enjoys responsibility for a variety of administrative functions and projects.

Responsibilities Include:

  • Support the EVP, Corporate Services in the effective management of the Global Corporate Services Team
  • Design and implement office policies and procedures
  • Provide information and support for the preparation of financial reports and budgets for the Corporate Services team
  • Maintain cost control in accordance with Corporate Services budget and participates in the annual budget process and variance analysis
  • Coordinate and administer travel insurance for the organization
  • Manages the Corporate Travel Program and arranges Executive travel
  • Participates as needed in special projects
  • Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image
  • Monitor and maintain office supplies inventory
  • Supervise the maintenance of office equipment, including copier, fax machine, etc.
  • Responsible for the facilities day-to-day operations (such as distributing building access keys and back-up to security access cards, etc.)
  • Negotiates the purchase of office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budget
  • Supervises the maintenance and alteration of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
  • Assist with office moves, reorganization and coordination of such moves

Benefits/ Payroll

  • Maintain Canadian and US benefit services
  • Responsible for IRA plan management
  • International Payroll Coordination – Canadian, US, UK, Australian
  • Research and resolve payroll issues
  • Canadian and US Ceridian experience
  • Manage audits of payroll records
  • Reconcile payroll liability accounts

 Key Competencies:

  • Communication skills
  • Problem analysis and assessment
  • Judgment and problem solving
  • Decision making
  • Planning and organizing
  • Work and time management
  • Attention to detail and high level of accuracy and flexibility
  • Information gathering and monitoring
  • Initiative
  • Adaptability
  • Teamwork and collaboration 

Qualifications:

  • Diploma, University Degree or relevant certification in Business or relevant field
  • Exceptional competency in Microsoft applications including Word, Excel and Outlook
  • Organizational, verbal and written communication skills a must
  • Accuracy, attention to detail and ability to multi-task
  • International experience with Payroll and Benefits
  • 5+ years of experience in a facilities management or Office Manager position